Position Nomination - AYAF Chair

Applications are now open for AYAF Chair 2020! The Australian Youth Aerospace Forum Chair is responsible to the AYAA for the complete coordinate, planning and running of the Annual Aerospace Forum. The AYAF Chair will be fully supported by the AYAA executive committee, however, they are required to independently run and coordinate their own organising committee.

As Chair you will be in contact with Sponsors from various organisations that are at the forefront of their respective fields. Sponsors may also provide speakers, presentations or industry tours. Over the years, the event has become more and more competitive to attend because of the activities, speakers and social interactions.

It would be advised that the applicant be based in Brisbane.

Deadline for applications is 11:59pm AEST, September 22nd

Responsibilities

The Chair will work alongside the AYAA Operations and Projects Manager and the Forum organising committee to fulfil their responsibilities.

  • Deciding and finalising the Forum timetable, including activities, industry tours and social events, amongst others
  • Responsible for organising and liaising between activity and presentation facilitators
  • Developing and maintaining a working budget, as well as managing finances and ensuring that the event does not finish on a loss
  • Sourcing sponsors, supporters, speakers, industry representatives and merchandise
  • Arranging the accommodation, selecting students, activites and timetabling
  • Making key decisions on delegate quota, delegate fees, the application process
  • Word processing of event materials such as the Prospectus, Delegate Handbook and Event Report
  • Organising the marketing campaign and effectively using available media to advertise
  • Estimated time commitment
  • Applicants shall take heed that the Aerospace Forum Chair is required to put in as much time as necessary to fulfil their duties. Previous Chairs have expended at least 3 - 4 hours per week in preparation for the Forum, around 2 to 3 hours per week during the semester, prior to the Forum, and 1 to 2 weeks of solid, full-time dedication immediately preceding the forum. This responsibility shall be taken into consideration before applying.
  • Necessary Qualifications
  • Attention to detail, open-minded, professionalism, quick-thinking, assertive, diplomatic
  • Confidence in public speaking, negotiation and conversation
  • Ability to effectively utilise and develop existing networks to foster conference participation by industry and academia
  • Capacity to foresee potential challenges and address them appropriately, as well as overcome any unexpected roadblocks
  • Management skills that enable the breaking down of large responsibilities into smaller, manageable tasks
  • Ability to constantly focus on immediate tasks whilst maintaining focus on the event as a whole, and ensuring that all aspects are fused in time for the conference to begin
  • Willingness to be involved with media engagements
  • Proficiency in word processing, email and online tools
  • No major roles in other societies or organisations - this is a major commitment that will require your full attention
  • It is imperative that the applicant be able to remain level headed, address potential last-minute changes in a rational and professional manner, and overcome any unexpected hindrances. Flexibility, as well as a certain degree of diplomacy, is required to ensure that sponsors, guests and delegates are well looked after.
  • For more information about this position, please contact Lewis McCluskey: lewis.mccluskey@ayaa.com.au

    Personal Details
    Application Details
    Limit 2 pages
    Detailing your suitability and motivation for the role - limit 1 page.
    Examples of 3 past experiences relevant to the position and how they have prepared you for this role - limit 1 page.